StockFlow Docs

Create your account

Go to /sign-in and sign up. On your first login you'll land on onboarding — give your organization a name and you're ready to go. The first user becomes a Manager automatically.

Invite your team

Open Members and invite teammates by email. When they sign in they'll see a pending invitation and can join your organization as Staff with one click.

Add your first product

Press N or click '+ Add Product'. Enter a name, quantity, and price. Optionally add a SKU, photo, category, and a low stock threshold to get alerted before you run out.

Your dashboard at a glance

The dashboard shows total SKUs, inventory value, low stock count, out-of-stock count, and in-stock percentage. Managers also see a daily digest and a 12-week trend chart.

Table view and gallery view

Switch between a detailed table and a visual gallery using the icon in the toolbar. Your preference is saved across sessions.

Search and filter

Search by product name using the search bar, or press ` to jump straight to it. Filter by status — All, In Stock, Low, or Critical — to focus on what needs attention.

Category folders

Assign a category to any product and it appears in the folder panel on the left. Click a folder to see only that category. Items without a category are grouped under Uncategorized.

Edit a product

Click the pencil icon on any row to open the edit form. Update the name, price, quantity, SKU, category, low stock threshold, or image. Changes save instantly.

Delete a product

Click the trash icon to remove a product. If it had stock remaining, an anomaly alert is created automatically and the action is recorded in the audit log.

Export to CSV

Managers can export the full inventory list as a CSV file from the toolbar. Includes name, SKU, category, price, quantity, and status.

Live sync across devices

Any change made by a teammate appears on your screen instantly — no refresh needed. Everyone always sees the same data.

Dispatching stock

Go to Dispatch (press D or click Dispatch in the sidebar). Pick a product, enter the quantity going out, and optionally add a reason like Sold, Damaged, or Transferred.

What happens after a dispatch

Stock is reduced immediately. If the new quantity hits a low stock threshold or drops more than 30% in one go, an alert is created automatically.

Low stock alerts

When a product's quantity falls to or below its threshold, an alert is created. Only one active low stock alert exists per product at a time — no duplicates.

Anomaly alerts

If stock drops more than 30% in a single update, or a product with stock is deleted, an anomaly alert is created so nothing slips through unnoticed.

The alert bell

The bell icon in the sidebar shows how many unread alerts you have. Click it or press A to go to the Alerts page.

Dismissing alerts

Dismiss alerts one by one or clear them all at once with Dismiss All. Dismissed alerts stay in the list so you have a record.

Three roles, clear boundaries

Staff can view and edit inventory, dispatch stock, and check alerts. Managers can also invite members, approve requests, export data, and access the audit log. Super Admins get everything plus system monitoring.

Inviting members

Managers invite people by email from the Members page. The invitee sees a pending invitation on their dashboard and joins as Staff.

Approvals

Role changes and member removals go through an approval step. Managers review and approve or reject requests at /org/approvals — keeping changes deliberate and traceable.

Earning points

Every action earns points: +10 for adding a product, +5 for updating one, +1 for checking inventory. Points add up over time.

Badges

Reach milestones and earn badges automatically — First Product, Hundred Updates, Inventory Checker, and more. Badges show on your profile.

Team rankings

The leaderboard ranks everyone by total points. Your own position is highlighted. If you're outside the top group, your rank still shows at the bottom.

Organization name

Managers can rename the organization from /org/settings. The updated name shows in the sidebar and topbar right away.

Display currency

Pick the currency your team works in — MNT, USD, EUR, CNY, JPY, KRW, or GBP. All monetary values across the app update instantly.

Delete organization

Permanently removes the organization and all its data. This cannot be undone — use with care.

What gets logged

Every product create, update, and delete is recorded with the before and after values. Membership actions — invites, role changes, removals — are logged too.

Filtering the log

Filter by action type (Create, Update, Delete, Role Change, Membership), entity type, or date range to find exactly what you're looking for.

Pagination

The log loads 50 entries at a time. Click Load more to go further back in history.

Your daily summary

Managers see a digest card on the dashboard each morning: total inventory value, new products added, dispatches made, alerts created, and alerts resolved — all from the previous day.

When it refreshes

The digest updates automatically at 09:00 Ulaanbaatar time (UTC+8) every day.

Who sees it

The digest is visible to Managers and Super Admins only.

N — New product

Jump straight to the Add Product form.

D — Dispatch

Open the Dispatch page.

A — Alerts

Go to the Alerts page.

` (backtick) — Search

Focus the search bar on the Inventory page.

? — Shortcuts panel

Open the full keyboard shortcuts reference.

Profile and security

Update your display name, email, password, and connected accounts at /settings.

Language

Switch between English and Mongolian using the language switcher at the bottom of the sidebar.

Grafana dashboard

Super Admins can view system health metrics at /admin/monitoring via an embedded Grafana dashboard.

Prometheus metrics

The /api/metrics endpoint exposes Prometheus-format metrics, protected by a bearer token set in METRICS_SECRET.